Once a draft is ready, you place the order and get it to your supplier. Marking it ordered is what tells Stockful the stock is on its way.
Mark as ordered
Click Mark as ordered. The purchase order moves from Draft to Ordered, and its units start counting as incoming - so they’re netted out of future reorder recommendations and you’re not told to buy the same stock twice.
If the order is below the supplier’s minimum order value, Stockful warns you and shows how far short you are. You can add more or choose Order anyway.
Export a PDF
Choose Export PDF to generate a clean purchase order document - your details, the supplier, the line items, costs and totals, and any note to the supplier. Use it to print the order or share it however you like.
Email it to your supplier
Choose Send to supplier to email the order directly. You can set the To address, Subject and Message, and the purchase order PDF is attached. The supplier’s email is pre-filled when it’s on their record. The default subject and message - and the logo and company name on the PDF - come from Purchasing settings.
Marking an order as ordered and sending it are separate steps, so you can send first and mark it ordered once the supplier confirms - or the other way round. What matters for your incoming stock is the Ordered status.
