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A purchase order (PO) is the order you place with a supplier to restock: which products, how many, and at what cost. In Stockful a purchase order is a full document you own from start to finish - build it from a reorder recommendation or from scratch, send it to your supplier, receive stock against it in full or in parts, and let it feed your costs and incoming inventory automatically.

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The purchase orders list

Open Purchase orders under Purchasing. The list has tabs to focus on a status:
  • All - every purchase order, including archived ones.
  • Draft - built but not yet ordered. Fully editable, and hasn’t touched your inventory.
  • Ordered - placed with the supplier and awaiting stock.
  • Received - all the stock has arrived.
  • Cancelled - orders you called off.
An Ordered order that’s had some but not all of its stock arrive shows as Partially received, and once you finish with it you can mark it Closed. Search by reference, supplier or destination, sort by any column, and use the display options to choose which columns you see - reference, status, supplier, destination, expected date, items, total, payment due, and created date.

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How a purchase order flows

Creating a purchase order

Start from a reorder recommendation or from scratch: pick a supplier and destination, add products, set costs and currency.

Sending to a supplier

Mark it ordered, export a PDF, or email the order straight to your supplier.

Receiving stock

Log shipments in transit and receive units as they arrive - in full or partially - then close the order.

Costs and landed cost

See how unit costs, shipping and fees combine into the landed cost that sets your margins.

Managing purchase orders

Cancel, duplicate, archive, tag, and track payment across your orders.
The fastest way to a first purchase order is from Reorder recommendations - Stockful works out what to buy from each supplier and pre-fills the order for you. See reorder recommendations.