Duplicate
Duplicate creates a new draft with the same lines, costs and details - handy for a repeat order or a template you place regularly. The copy is a fresh draft with its own reference number.Cancel
Cancel purchase order calls off an order you’ve placed but that won’t be fulfilled. It moves to Cancelled and its units stop counting as incoming. Use this rather than deleting when you want a record that the order existed.Archive
Archive hides an order from the status tabs to keep the list focused - archived orders only appear under the All tab, and you can unarchive at any time. Archiving is purely cosmetic; it doesn’t change anything about the order.Delete
A purchase order with no stock received against it can be deleted outright. Once an order has any received inventory, it can’t be deleted - close it instead, so the record and its cost history stay intact.Payment
Each order tracks a payment due date, and you can mark it Paid once you’ve settled with the supplier - so the list doubles as a simple view of what you still owe.Tags
Tags let you group orders however you like - by season, buyer, warehouse, priority. Find or create tags on the order, then filter and search the list by them.Statuses recap: Draft (editable, no stock impact) → Ordered (placed, units incoming) → Partially received or Received (stock arriving) → Closed (finished, kept for records). Cancelled is a called-off order. Archived orders keep their status and just move out of the tabs.