Adjustments

Adjustments let you correct stock levels with a proper paper trail. Each adjustment is a numbered document (starting at #1000) recording what changed, at which location, why, and who made the change. When you perform an adjustment, Stockful writes the changes to Shopify, so they appear in each product’s inventory history like any other stock change. Typical uses: correcting miscounts, recording damaged or missing stock, stock counts, and customer returns going back on the shelf.

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The adjustments list

The Adjustments page lists every adjustment created in Stockful, with tabs to focus on a status:

• Open - drafts that haven’t been performed yet. These are fully editable and haven’t touched your stock.
• Completed - performed adjustments. These have been applied to Shopify and are read-only.
• Archived - completed adjustments you’ve archived to keep the list tidy.

Search by number, location, reason, or employee, sort by any column, and use the display options to choose which columns you see.

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Creating an adjustment

Click Create adjustment. Nothing is saved until you click Save, so you can back out without leaving an empty document behind. Each adjustment covers one location. Your default location is preselected; change it before adding items, as it locks once the document has line items. Fill in the details:

• Reason - choose from Correction, Stock count, Damaged, Return/restock, or Scanned incorrectly. Pick Other (please specify) to type your own.
• Employee - who’s making the adjustment. Defaults to you.
• Notes - optional free text, useful for referencing a stock count or incident.

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Adding items

There are three ways to add line items:

• Search - type a product name, SKU, or barcode in the search bar and pick from the results.
• Bulk add - browse the location’s inventory in a table and enter adjust-by quantities against as many items as you like in one go.
• Import - upload a CSV of SKUs or barcodes and quantities.

For each line you set Adjust by - a positive number to add stock, negative to remove it. The row shows the current available quantity, what the new quantity will be, and the value of the change based on the item’s cost.

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Importing from CSV

The importer needs two columns: an identifier (SKU or barcode) and a quantity. Column headings are detected automatically, so exports from other tools - including Stocky’s adjustment exports - usually work as-is. A template is available in the import dialog if you’re starting from scratch. After you upload, Stockful validates every row against your inventory and shows a preview. Rows that can’t be added - unknown SKUs, duplicates, items not stocked at the location - are flagged and skipped, and you can edit quantities or untick rows before adding the rest.

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Saving and performing

Save keeps the adjustment as an Open draft. Drafts don’t change your stock - you can come back to them, keep editing, or delete them. Perform adjustment applies the changes to Shopify. You’ll see a confirmation summary first, showing the number of items and the net change. If you have unsaved edits, performing saves them automatically.

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After performing

A performed adjustment becomes read-only: a permanent record of what changed. Each line shows the new quantity, with a link through to that item’s inventory history in Shopify admin, where the adjustment appears with your chosen reason. Completed adjustments can be archived once you’re done with them, and unarchived at any time. You can also export any adjustment as a CSV - one row per line item with the document details included, ready for a spreadsheet.