> ## Documentation Index
> Fetch the complete documentation index at: https://docs.stockful.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Purchase Orders

> Turn reorder recommendations into a Shopify purchase order, and how purchase orders work in Shopify

A **purchase order** (PO) is the document you send a supplier to restock: which products, how many, and at what cost. Purchase orders live in **Shopify** - Stockful helps you get there faster by working out what to reorder and handing the line items to Shopify, so you don't retype anything.

## From recommendation to purchase order

Stockful exports the [reorder recommendations](/user-guide/replenishment/reorder-recommendations) you choose as a CSV in Shopify's purchase-order import format. You pick what to include, download the file, then import it onto a new purchase order in Shopify.

* **Pick what to order** - use a row's **Create purchase order** action for a single item, or select several and choose **Create purchase order** from the selection bar
* **Review** - a preview lists each item's product, SKU, quantity to order, unit cost, and line total, with a running total for the whole order
* **Download the CSV** - the file uses the columns Shopify's importer expects: SKU, Barcode, Supplier SKU, Quantity, Cost, Tax

Items are matched to your Shopify products by **SKU or barcode**, so anything with neither is left out - Shopify can't match it to a product. Stockful fills in the quantity and unit cost; **supplier SKU** and **tax** are left blank for you to set in Shopify.

## Creating the purchase order in Shopify

1. **Open purchase orders** - in Shopify admin, go to **Products > Purchase orders** and click **Create purchase order**. There's a direct link in Stockful's download dialog.
2. **Choose a supplier** - select an existing supplier or create a new one. Optionally set the **destination location** the stock will arrive at.
3. **Import the line items** - under **Add products**, import the CSV you downloaded from Stockful. Shopify matches each row to a product by SKU or barcode and fills in the quantities and costs. You can also search or scan to add more items.
4. **Review costs and tax** - adjust cost, tax, payment terms, and currency as needed. For suppliers you've ordered from before, Shopify auto-fills supplier SKU, cost, and tax from past orders.
5. **Save and order** - **Save as draft** to keep editing, or mark it as **Ordered** when you send it to the supplier. You can export the purchase order as a PDF to share.

## Receiving stock

When your order arrives, receive it against the purchase order in Shopify. As stock is received, Shopify updates your inventory - and Stockful picks that up automatically: received units show as on-hand, and stock still in transit (tracked on Shopify [inventory transfers](https://help.shopify.com/en/manual/products/inventory/inventory-transfers)) shows as [incoming](/user-guide/replenishment/incoming), so it's netted out of future recommendations.

<Note>
  Purchase orders are a Shopify feature. Stockful prepares the line items and hands them off; you create, order, and receive the PO in Shopify. For the full walkthrough, see Shopify's guide to [creating purchase orders](https://help.shopify.com/en/manual/products/inventory/purchase-orders/creating-purchase-orders).
</Note>