> ## Documentation Index
> Fetch the complete documentation index at: https://docs.stockful.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Suppliers

> Keep supplier contacts, currencies, lead times and price lists in one place, ready for purchase orders

A **supplier** is who you buy from. Stockful keeps each supplier's contact details, currency, payment terms, lead time and **price list** together, so building a [purchase order](/user-guide/purchasing/purchase-orders) is mostly picking products - the costs, currency and terms are already there.

Open **Suppliers** under **Purchasing**. The list shows each supplier's contact, linked vendors, currency, lead time and how many products are on their price list, with **Active** and **Archived** status. Search by name and sort by any column.

## Adding a supplier

Click **Add supplier** and fill in what you have:

* **Details** - name, company, contact, email, phone, website, and private **notes** (never shown to the supplier).
* **Address** - used on purchase order documents.
* **Purchasing defaults** - these pre-fill onto new purchase orders for this supplier:
  * **Supplier currency** - orders are priced in this currency and converted to your store currency.
  * **Payment terms** - None, Cash on delivery, Payment on receipt, Payment in advance, or Net 7 / 15 / 30 / 45 / 60.
  * **Lead time (days)** - how long this supplier takes to deliver. Used by forecasting and reorder timing unless a product overrides it.
  * **Tax rate**, **minimum order value**, **account number**, and a **purchase order note template** that pre-fills the note to supplier.
* **Vendors** - link the Shopify vendors this supplier provides. Their products become eligible for this supplier's price list and orders.

## The price list

A supplier's **price list** is the products you buy from them and what you pay. It's what makes purchase orders quick - costs, supplier SKUs and pack sizes come straight from here.

Each entry holds:

* **Supplier SKU** - the supplier's own code for the product, for their reference on the order.
* **Cost** - what you pay, in the supplier's currency.
* **Pack size** - the unit you order in, so quantities round to whole packs.
* **Min qty** - the smallest quantity you can order.
* **Lead time** - a per-product override of the supplier's default.
* **Primary** - marks this as the product's main supplier.

### Building the price list

Three ways to add products:

* **Search** your catalogue and add products one by one.
* **Add products by vendor** - pull in a whole vendor's catalogue in one go.
* **Import a CSV** - columns are a SKU or barcode plus optional supplier SKU, cost, pack size and minimum quantity. Rows are checked and flagged **Ready**, **Not found**, **Vendor not linked**, **Duplicate** or **Already added** before you commit them.

### Primary supplier

A product can be on more than one supplier's price list. The one marked **Primary** is the default used for reorder recommendations and pre-filled costs, so you always know where a product is bought from first.

## How suppliers feed purchase orders

Everything on a supplier flows into ordering:

* Choosing the supplier on a PO sets its **currency** and **payment terms**, and unlocks their **price list** for costing.
* Line **costs**, **supplier SKUs** and **pack sizes** come from the price list.
* Falling below the **minimum order value** warns you before you place the order.
* **Lead time** drives when reorder recommendations tell you to buy, so stock lands before you run out.

## Archiving and deleting

**Archive** a supplier you no longer use to hide it from pickers while keeping its record - unarchive any time. **Deleting** a supplier removes it and its price list, but your **purchase history is kept**, so past orders and costs stay intact.

<Note>
  Migrating from Stocky? Your suppliers, price lists and lead times can come across automatically - see [migrating from Stocky](/user-guide/purchasing/migrating-from-stocky).
</Note>